Purchasing Procedures
Submitted by admin on July 18, 2011 - 12:24pm
Purchasing Procedures
Purchases for goods and services or for securing lodging or registrations for conferences can be made through one of the following ways:
- Individual enters a requisition electronically in to the District financial software for approval by their supervisor and Director of Business Services. Once approved, accounts payable updates the requisition to a purchase order in the financial software. The purchase order is then printed for mailing, faxing or for pick-up by the user who will make the purchase directly at the store.
- Individual receives prior approval from supervisor for check-out and use of a District purchasing card. Card user makes the purchase either online or directly at the store and then provides the receipt of purchase to supervisor (card holder). Card holder reconciles receipts in the District financial system. See purchasing card details under “Purchasing Card Procedures” for more information.
- Individual receives prior approval from supervisor and makes a local purchase of items under $50 and submits receipt of purchase to school office for reimbursement. Individuals should submit the District’s tax exempt letter to vendors to avoid sales tax on all purchases. Failure to follow the above purchasing procedures could result in loss of privileges of purchasing card use and the purchase may become the financial responsibility of the individual. Please see Board Policy 672 and Rule-672 for more information.
